IMPLEMENT A SIMPLIFIED PROCUREMENT SYSTEM FOR INTERNAL STAFF
Because nurses use the supplies every day and understand what’s needed, they can provide input and guidance. However, facilities are best served by having distinct roles for nurses and for those handling procurement.
A person who’s dedicated to procurement and understands the processes will have expertise in ordering, checking inventory, dealing with returns and handling other areas of purchasing that nurses lack. This enables a more streamlined, cost-efficient approach to procurement that ultimately saves time and ensures proper inventory levels.
For many multilocation organizations, including nursing homes and ambulatory surgery centers (ASCs), the large amount of inventory can get complex very quickly. That’s why those facilities, in particular, require someone experienced in and dedicated to procurement.
Oftentimes, a pain point for healthcare organizations is coming up with the funds to pay for this position. The flip side is that a supply chain specialist can streamline and simplify procurement by following industry best practices, which saves money on purchases. This person can also ensure the facility never runs out of essential products while keeping inventory lean to avoid paying extra for storage or having unused products expire.
CONSIDER OUTSOURCING PROCUREMENT TO A GPO
Working with a GPO can enable savings—typically 14%—on clinical and business products, pharmaceuticals and services. A GPO also has the expertise, supplier relationships, industry knowledge and detailed analytic reports to identify untapped savings and earn rebates for a particular facility. It can also help automate processes to save time.
An organization’s internal staff can work directly with a GPO. This would typically be the procurement or supply chain manager, or at some small facilities, the office manager. Or, the facility can outsource the entire end-to-end procurement process to a GPO. With this latter option, the GPO will have personnel onsite at the facility to handle procurement. This frees up staff time—including nurses’ time—so they can focus on patient care.